Conceito (Portugal)

Setting up a company in Portugal can be a process that can take several weeks, depending on the type of entity to register.
-Conceito can support entities setting up in Portugal and our services would include:
-Obtaining the Portuguese Tax Numbers (NIF) for the Directors;
-Obtaining the Portuguese Tax Numbers (NIPC) for the company shareholders;
-Assuring the tax representation;
-Registering with the Portuguese Tax Authorities and Social Security;
-Complying with the UBO/RCBE declaration (Ultimate Beneficiary Owner);
-Setting up the electronic notifications management at the Portuguese Tax Authority

While a company does not have any offices in Portugal, Conceito is willing to provide the office address services as long as the Client engages Conceito to provide the accounting services. Conceito has a dedicated team that on a daily basis:
− Receives the official correspondence of the company in Conceito’s address;
− Opens, scans and sends by email to an emailing list given by the Client all the correspondence received (within 1-2 business days);
− To keep in archive or to forward the letters received to an address given by the company.

In Portugal any company or branch needs to appoint a Certified Accountant (“Contabilista Certificado”). Moreover, it is mandatory to use an accounting and billing software compliant with the Portuguese rules. So the most common approach is to outsource the accounting and tax compliance to an accounting firm. The accounting services include the following services:
− Recording of all transactions in Conceito’s accounting software;
− Prepare the monthly bank reconciliation;
− Issuing sales invoices according to the Portuguese requirements (certified software, ATCUD, QR Code, SAF-t PT);
− Submit the tax returns to the Portuguese Tax Authorities, namely the VAT, CIT, Financial Statements, WHT (withholding taxes), IS (Stamp Duty) among others;
− Money movement on behalf of the Client;
− Be appointed as the Certified Accountant (“Contabilista Certificado”) of the company;
− Support the Client with other reports that might be required, like the Bank of Portugal Report (COPE), Intrastat,
− Sending a reporting package to the Client.

Conceito has a variety of tax regimes for individuals and it is critical an initial assessment when the Expat arrive to Portugal, so as an ongoing support with the Expat tax obligations. Conceito has a team dedicated exclusively to support Expats and Individuals that require our advisory, which includes:
− Obtain the Portuguese tax number (NIF);
− Obtain the Portuguese social security number (NISS);
− Change the tax residency to Portugal;
− NHR request (Non-Habitual Tax Regime);
− Preparing the quarterly VAT return and quarterly Social Security return (only applicable to freelancers);
− Preparing the personal income tax return;
− Tax Advisory;
− Management of electronic notifications sent by the Tax Authorities;
− Support with other matters, like obtain the criminal record, non-debt certificate, etc.

Conceito has separated teams that can provide advisory services in different matters and we would highlight:

-Clarification of tax issues which can be addressed by email or call and answered in a tax memo;
-Transfer pricing analysis;
-Competitors Analysis (benchmarking).

In the last years many European Union Directives have been transposed to the Portuguese laws and Conceito can support its Clients with:
− AMF/FT compliance (Anti-Money Laundering and Combating the Financing of Terrorism);
− Gender gap;
− Harassment policies;
− Whistleblower Channel;
− GPDR (General Data Protection Regulation);